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Owners

Ownership Changes

Ascent will not process a change of ownership without receiving the request in writing, accompanied by a recorded conveyance document from the record title owner. It is the owner’s responsibility to notify Ascent as to any ownership or status changes in order to reflect current record title.

The conveyance must clearly describe the property to be transferred, along with the conveyance recording information for the county in which the property is located. Please include the following information:

  • Name of current owner and owner number, if available
  • A copy of the recorded conveyance, assignment or deed
  • Your name, address and social security number or tax ID number
  • A phone number including area code, where the contact person can be reached during the day
  • Email address, if available

Below contains guidance regarding specific documentation required for different types of ownership changes. All new payees are required to submit a completed IRS Form W-9 with evidence of a valid SSN or TIN.

Original documents will not be returned; send a COPY (or copies) of the documents requested.

All ownership change requests and associated documentation should be directed to the Ascent Land Administration Department at the following:

Attn: Land Administration Dept.
P.O. Box 14818
Oklahoma City, OK 73113

OR

ownerrelations@ascentresources.com

  • Name Changes
    Situation Specific Documentation Required
    Personal • Marriage: Marriage Certificate
    • Divorce: Divorce Decree reinstating maiden name or prior name
    • Legal Name Change: Court documentation supporting name change
    Company • Certificate of Name Change
    Merger • Certificate of Merger and tax ID number
  • Trust or Partnership Changes
    Situation Specific Documentation Required
    Creation of a Trust or Partnership • Trust or Partnership Agreement and subsequent Amendments
    • Recorded conveyance(s) to the Trust or Partnership
    Termination of a Trust or Partnership • Trust or Partnership Agreement and subsequent Amendments
    • Dissolution of Trust or Partnership
    • Recorded conveyance(s) to beneficiaries or partners
    Change of Trustee • Due to Death
    ----Certificate of Death of current Trustee and document appointing Successor Trustee(s)
    ----Trust Agreement and subsequent Amendments
    • Due to Resignation
    ----Recorded document stating resignation of current Trustee and appointment of Successor Trustee(s)
    ----Trust Agreement and subsequent Amendments
  • Death of Owner
    Situation Specific Documentation Required
    Owner died with a Will (Testate) and Estate has been probated in state where property is located: • Certificate of Death for Owner
    • Last Will and Testament
    • Order Admitting Will to Probate
    • Letters of Testamentary
    • Evidence of debt and taxes being paid
    • Final Decree and/or Certificate of Transfer
    Owner died with a Will (Testate) and Estate will not be probated • Certificate of Death for Owner
    • Last Will and Testament
    • An Affidavit of Heirship properly completed and notarized. It should be executed by one
    disinterested party and recorded in the county where this property is located.
    Owner died without a Will (Intestate) and the Estate has been administrated (Laws of Descent and Distribution will apply as relevant) • Certificate of Death for Owner
    • Certified copy of administration of proceedings
    • Evidence of debt and taxes being paid
    • Final Decree and/or Certificate of Transfer
    Owner died without a Will (Intestate) and no administration will occur • Certificate of Death for Owner
    • An Affidavit of Heirship properly completed and notarized. It should be executed by one
    disinterested party and recorded in the county where this property is located
    Owner having a life estate dies • Certificate of Death for Owner
    • Deed creating Life Estate
    • Name(s), Address(es) and Tax ID number(s) for Remainderman/Remaindermen
    Joint Tenancy ownership and one tenant dies • Certificate of Death for Owner
    • Deed creating Joint Tenancy
    • Recorded Affidavit of Surviving Spouse or Joint Survivor
  • Sale of Interest
    Specific Documentation Required
    • Conveyance filed of record in the county in which the property is located
  • Appointments of Attorney-in-Fact or Agent
    Specific Documentation Required
    • Power of Attorney
    • Agency Agreement